Golf Tournament Planning Timeline

Golf Tournament Planning Timeline

9 Months in Advance:

-select a tournament director

-select a tournament committee

-determine goals and objectives for the tournament

-create a budget

-select a tournament date and time

-visit course facility and meet with the course tournament director or event planner

-select a course and sign a contract

-discuss pre-tournament events

-determine marketing and publicity strategies

-identify potential sponsors and donors

-select a tournament format

-select tournament contests and food & beverage possibilities

-determine if celebrities and/or athletes are to be included in the event

6 Months in  Advance:

- hold meeting with tournament director and tournament committee

- sign up volunteers

- design tournament invitation/entry form

-finalize the budget

- finalize food and beverage functions

- sign agreements with celebrities and athletes

- sign agreements with sponsors or donors

- design logo

- prepare media release

4 Months in Advance:

- hold meeting with tournament director, tournament committee and volunteers

- decide on awards and prizes

- decide on player goodie bags

- print invitation/entry forms

- create list of possible player participants

- receive bids from awards, prizes and hole in one companies

3 Months in Advance:

- hold meeting with tournament director, tournament committee and volunteers

- discuss volunteer assignments

- order awards and prizes and secure hole in one insurance

- order player goodie bag prizes or secure goodie bag donations

- issue media release

- distribute invitations/ entry forms

- order signs and banners

2  Months in Advance:

- hold meeting with tournament director, tournament committee and volunteers

- order logo shirts or tee shirts for staff (optional)

- issue media release

- monitor entry form response

- re-confirm celebrity or athlete participation

- finalize all tournament activities - food & beverages, course contests, etc.

1 Months in Advance:

- hold meeting with tournament director, tournament committee and volunteers

- plan positioning of signs and banners

- confirm tee time with golf course

- confirm food and beverage

- examine proofs for any logo product

- confirm awards and prizes are scheduled to arrive on time

- make a push for last minute participants (if necessary)

 

15 Days in Advance:

- hold meeting with tournament director, tournament committee and volunteers

- hand out staff  shirts or tee shirts (if necessary)

- assemble goodie bags for players

- confirm celebrity or athlete appearances

3 Days in Advance:

- hold meeting with tournament director, tournament committee and volunteers

- check on awards and prizes

- confirm final number of players and pairings

Day of the Event:

- put up signs and banners

- set up registration table

- display awards and prizes

-set up scoreboard

After the Event:

- post scores

- awards ceremony

- clean up site area

Post Event:

- write thank you notes to all sponsors, volunteers and players

- evaluate the event